> ## Documentation Index
> Fetch the complete documentation index at: https://support.pexcard.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Bill Pay: Create & Send a Bill Payment

> Guide to selecting a bill, choosing a payee, scheduling or sending a payment and tracking its status

Guide to selecting a bill, choosing a payee, scheduling or sending a payment and tracking its status.

## 1. Create a bill

To submit a new bill:

1. Log in to the Dashboard

2. Navigate to **Bills**

3. Click **Create bill**

4. Upload the bill (optional)

5. Select a vendor

<Note>
  **Note:**

  If you don't have any vendors yet, go to **Vendors** and create one.
</Note>

6. Enter:

   * Bill amount
   * Bill date
   * Due date

7. Add tags (optional, if enabled)

8. Click **Preview**

9. Click **Submit**

### Bill approval

* After submission, the bill will enter the approval workflow, if one exists.
* If no policy exists, Admins with *Manage bills* permission must approve the bill.
* You may edit tags while the bill is in *Pending approval*.

Approvers can:

* Approve
* Reject

from the Bill Details page.

## 2. Create a payment for approved bills

Once bills are approved, they appear under **Payments**. To create payments:

1. Go to **Payments**

2. Select the approved bills using the checkboxes

3. Select the vendor

4. Set the **Payment processing date**

5. Scroll down and click **Create payment bundles**

6. Review and confirm

7. Click **Create**

### Payment methods

* **Default method:** Virtual Card
* To change to ACH:
  * Click the item
  * Choose ACH under **Payment Requests**

<Note>
  **Note:**

  You must have the *Request/delete ACH transfer* permission to initiate ACH payments.
</Note>

## 3. Track payment status

Payments and bills can be monitored here:

* **Bills** → for creation, approval or rejection
* **Payments** → for payment bundles, processing and method details
* **Reports** → for reconciliation and exporting CSV files

Statuses may include:

* Pending approval
* Approved
* In payment bundle
* Processing
* Completed
* Failed

## 4. Tips & best practices

* Double-check vendor banking info before creating ACH payments.
* Select the correct vendor for each bill before bundling.
* Use tags for better reconciliation.
* Set payment processing dates *before* the due date to avoid late payments.
* Maintain adequate funding in your linked external accounts.