> ## Documentation Index
> Fetch the complete documentation index at: https://support.pexcard.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How long does PEX keep my data?

> PEX keeps your data for up to 5 years after your account closes - receipts and invoices may be deleted sooner, plus how to save your own copies

<Note>
  **Note:**

  This article is a summary. Your data is governed by the [PEX Master Services Agreement (MSA)](https://www.pexcard.com/legal/), your program's terms and the [PEX Privacy Policy](https://www.pexcard.com/legal/privacy-policy/). If this article and those terms ever differ, the terms control.
</Note>

**We keep your data for up to 5 years after your PEX account closes.** We may keep some information longer when the law requires it or when we need it to resolve disputes, keep business records or enforce our agreements.

Receipts and invoices are the exception. They may be deleted after your account closes, so download them before you close. This applies to Prepaid Expense, Credit Expense and Disburse.

## Receipts and invoices

Under the Receipt Capture section of the [MSA](https://www.pexcard.com/legal/), we may delete receipts, receipt matching data, invoices and payment entry data at any time, with or without notice, including:

* 25 months after the date of the transaction on the receipt or the date the payment entry was created
* After your PEX account is closed

Receipts in PEX aren't a long-term archive, so we recommend saving copies in your own systems.

## Personal information

Under the [PEX Privacy Policy](https://www.pexcard.com/legal/privacy-policy/), we keep personal information while your account is active and for up to 5 years after it closes, unless the law requires a different period. We may keep some information longer when we need it to meet legal obligations, resolve disputes, keep business records or enforce our agreements.

## Your data after your account closes

Closing your account doesn't cut off access to your data. Your Dashboard becomes read-only, so you can still log in and view your account history. Because receipts and invoices may be deleted after closure, we recommend downloading them before you close.

## How to keep your own copies

We recommend you regularly download your records and store them in your own systems or your accounting software:

* **Monthly statements:** See [Viewing Monthly Statements](/administrator-guide/viewing-monthly-statements) and [How to Download Cardholder Statements as an Administrator](/administrator-guide/how-to-download-cardholder-statements-as-an-administrator).
* **Reports:** See [How to Run Reports](/administrator-guide/how-to-run-reports).
* **Receipts:** Export a .zip of receipts for a date range. See [How to Export a Receipt Archive](/administrator-guide/how-to-export-a-receipt-archive).
* **Automatic receipt backups:** The [Connector for Google Drive](/administrator-guide/connector-for-google-drive) syncs receipts to your Google Drive. It can only sync receipts from the past year, so export a receipt archive for anything older.


## Related topics

- [How to Export a Receipt Archive](/administrator-guide/how-to-export-a-receipt-archive.md)
- [Viewing monthly statements](/administrator-guide/viewing-monthly-statements.md)
- [Connector for Google Drive](/administrator-guide/connector-for-google-drive.md)
- [How to Close Your PEX Prepaid Account](/administrator-guide/how-to-close-your-pex-prepaid-account.md)


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